We are fast approaching the annual renewal of our Mutual Fund registrations with the Provincial Securities Commissions for 2021.

In anticipation of the renewal process, we ask that you complete the Year-end Questionnaire below in order to confirm the registration information we have on file for you.  This includes topics such as Trade Names, Outside Activity, change in personal or business addresses, and anything new that hasn’t yet been reported to Compliance.

There has been some confusion in the past regarding the use of Business Names and Trade Names, and what should be included under “Outside Activity”. 

  • A Business Name is usually an incorporated company that is used for placing Life Insurance or other business. This Business Name is used solely for business that is done by the representative outside of HUB Capital.  A separate business card is required for this entity.
  • A Trade Name is an un-incorporated company that is used for the solicitation of all business done by the representative, including mutual fund business. This is usually a name that the representative has operated under for a number of years and is known in the community under that name, which represents all of the products and services offered by the representative.  A trade name can be used in conjunction with the HUB Capital name for holding out purposes (business cards and letterhead).
  • Both Business Names and Trade Names must be approved by HCI Compliance and disclosed to the Provincial Securities Commissions on NRD and to the MFDA. Please ensure that if you are using a name for business in either category described above, you disclose this on the Questionnaire.
  • Outside Activity (OA) refers to all kinds of activity you engage in other than mutual fund business. This includes life insurance, tax services, etc.; e.g. anything you get paid for (except referral fees), volunteer for, or provide as an added service, should be included in OA.

We are including information to assist you with responding in this new format and request that you complete and submit the Questionnaire electronically no later than December 15, 2020.

Click here to complete the form electronically.

If you have any questions, please contact your Regional Compliance Officer.

Thank you for your prompt attention to this matter.

Cheryl Hamilton
Vice President Risk Management and Chief Compliance Officer