We are fast approaching the annual renewal of our Mutual Fund registrations with the Provincial Securities Commissions for 2019.

In anticipation of the renewal process, we ask you to complete the attached Year-end Questionnaire in order to confirm the registration information we have on file for you. This includes topics such as Trade Names, Outside Activity, change in personal or business addresses and anything new that hasn’t yet been reported to Compliance.

There has been some confusion in the past regarding the use of Business Names and Trade Names, and what should be included under “Outside Activity”.

  • A Business Name is usually an incorporated company that is used for placing Life Insurance or other business. This Business Name is used solely for business that is done by the representative outside of HUB Capital. A separate business card is required for this entity.

  • A Trade Name is an un-incorporated company that is used for the solicitation of all business done by the representative, including mutual fund business. This is usually a name that the representative has operated under for a number of years and is known in the community under that name, which represents all of the products and services offered by the representative. A trade name can be used in conjunction with the HUB Capital name for holding out purposes (business cards and letterhead).

  • Both Business Names and Trade Names must be approved by HCI Compliance and disclosed to the Provincial Securities Commissions on NRD and to the MFDA. Please ensure that if you are using a name for business in either category described above, you disclose this on the Questionnaire.

  • Outside Activity (OA) refers to all kinds of activity you engage in other than mutual fund business. This includes life insurance, tax services, etc.; e.g. anything you get paid for (except referral fees), volunteer for or provide as an added service should be included in OA.

 

We are attaching information to assist you with responding in this new format and request you complete and submit the Questionnaire electronically by no later than November 30, 2018. If we do not receive your Questionnaire by November 30, 2018, we will assume that you do not want to renew your mutual funds license and your license may be terminated as of December 31, 2018. It is imperative that you provide us with complete information and that this is in our office by the due date. The renewal fees will be posted once they are available, however, we don’t anticipate that they will be much different from last year’s fees.

PLEASE COMPLETE THIS FORM ELECTRONICALLY AND SAVE A COPY FOR YOUR RECORDS BEFORE SUBMITTING.

If you have any questions, please contact your Regional Compliance Officer.

Thank you for your prompt attention to this matter.