The purpose of this compliance bulletin is to remind you of your obligations under Hub Capital Policies and Procedures, MFDA Rules, provincial securities legislation and National Instrument 33-109 Registration Information to notify Hub Capital (HCI) of a change to any information previously submitted on the NRD (National Registration Database) within 5 business days.
As per HCI Policy 1.1.2(a) 5, you are required to provide full and timely disclosure as follows:
- Within five (5) business days, report the following changes in your personal information;
- Change of address Change of name;
- Bankruptcy, garnishments, voluntary assignments or other forms of insolvency and/or any related proposals;
- Any lawsuits or complaints related or not related to business;
- Criminal charges;
- Provide our staff with all applicable information necessary to conduct business in a timely and accurate manner;
- Provide accessibility to your records during routine Compliance Audits;
- Notify HCI Compliance immediately if you learn of any potential lawsuit or complaint by a client.
We also take this opportunity to remind you of the requirement for the pre-approval of Outside Activities (OAs). The pre-approval requirement ensures that HCI and staff of the provincial securities regulators are able to determine whether the OA is acceptable or whether it presents a conflict of interest which may need to be either avoided, or addressed by terms and conditions on the AP’s registration. If the filings are not current and timely, it impairs staff’s ability to ensure that investors are sufficiently protected.
Click here to read.
Please contact your Regional Compliance Officer or Branch Manager immediately if you are aware of any changes to your registration that have not been communicated or if you are not sure if your NRD record is current.